10 Things To Look For In A Warehouse Management System

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To find the best warehouse management system for your warehouse operations, there are several features to look for. First, consider your services and the specific workflows and data automation you need. Next, look at your customer requirements, and the services you want to offer in the future.

Finally, ensure your system is cloud-based for regular updates nad new features, and make sure the software provider has exceptional support, onboarding, and training. 

Utilizing the best warehouse management software is essential to ensuring efficiency in tracking inventory and enhancing the processes of your warehouse or distribution center.

You may be moving away from a dated manual system or looking to upgrade from a software package that really doesn’t address your needs or grow as you do. Whatever the reason, it's important to know your system has the features you need, and a team that can support you to success every step of the way. 

Incorporating the right warehouse management software into your operation will optimize tasks, save money and help you better serve your customers. By automating fundamental warehouse operations, you can gain a competitive advantage over other competitors, grow your business, boost productivity and increase transparency and communication with your customers.

We've identified the top ten things to look for in a warehouse management system: 

  1. Cloud-based
  2. Automated data entry
  3. Secure Integrations
  4. Automated Rate Card Calculations
  5. Mobile Barcode Scanning
  6. Automated Invoicing
  7. Knowledge Base
  8. Local Support
  9. Automated Reporting and Client Dashboard
  10. Fast onboarding for Faster ROI


Modern software platforms usually reside in the cloud, which means the platform is available on any device that can access the internet, providing mobility and flexibility in use. CartonCloud backs up your data and protects it with multiple layers of security including industry-standard data encryption and secure data centers. You can also check our uptime stats here at any time.

Automated data entry

Automated data entry is a time saver and also ensures accuracy compared to using manual systems. Data entry, automated from stored rate cards through to scanning important stock information from barcodes, will ensure ease of operations and reduce time-consuming paperwork. Invoices are also produced automatically meaning they can be issued with just a few keystrokes, and which will help improve your vital cash flow.


A warehouse management system should feature electronic data interchange (EDI) software, allowing easy integration with various enterprise software suites, like Oracle. CartonCloud has other popular integrations with accounting packages like Xero or Quickbooks, and retail platforms, including Shopify, to further streamline information flow. With EDI software, your client can send you a spreadsheet, and then the software will automatically enter the data into the correct fields. This will benefit your staff, eliminate errors and provide a better experience for clients.

Automated Rate Card Calculations

The use of rate cards is a key feature of the CartonCloud platform and a very important feature of warehouse and transport operations and used extensively within (3PL) Third Party Logistics companies to calculate charges for their clients.

With CartonCloud, you can build rate cards to automate a variety of calculations and produce a resulting invoice for all charges, picking and packing, and storage and transport for all jobs that have occurred. It provides peace of mind in calculating your rates correctly, ensuring you’re maximizing revenue and helping to eliminate manual data entry.

Mobile barcode scanning

Scanning barcodes will confirm that you are picking the right product. Improving accuracy is one of the key benefits of scanning barcodes. You can use a normal iPhone by connecting a Bluetooth scanner, or use a commercial scanning device. The scanned data will update stock levels and is used to create delivery runs and customer invoicing.

Automated invoicing

When it comes time for invoicing, your software platform should be able to create and send invoices from your accounting package automatically. It should use all the job and rate data being entered into the platform and automate invoicing. With all your jobs being entered, you'll never miss an invoice, charge or fee again.

Multiple Warehouses

f you run warehouses at multiple locations, your warehouse management system must be able to separate stock into different physical locations. It should also be flexible enough to isolate users into different warehouses if needed. With CartonCloud, you can create a Warehouse in the system for each site. Providing visibility across multiple sites from the one platform will give you greater control and improve decision-making.

Transport Integration

You can save time communicating between your warehouse and transport staff as CartonCloud has both a warehouse management system and a transport management system integrated into the platform. This integration takes efficiency to a whole new level. CartonCloud is also a feature-rich transport management system (TMS) that automates the logistics side of your distribution function. It will help you grow your business, and significantly reduce revenue leakage and time-wasting through using manual systems.

Knowledge Base 

Having support at your fingertips will help you get the most benefit from your warehouse management system. From onboarding support through to ongoing service, CartonCloud is with you every step of the way. 

CartonCloud Help provides detailed, yet easy-to-follow instructions on how to use the various parts of CartonCloud. There is a whole range of self-service documentation available to answer most questions you will have.

Local Support

Having a locally based support team gives you access to expert advice and guidance when you need it most. Our support teams based in Australia and North America have experience working in the logistics industry, which means they understand your business and how to help you get the most from your software.

Automated Reporting and Client Dashboard

The client dashboard in CartonCloud provides you with an overview of what's currently happening and any action items you need to take care of within the warehouse or transport management systems. Business intelligence insights enable users to analyze data to make better decisions – whether it's preparing for rate changes, reviewing which warehouse pickers are the most efficient, or identifying which customers require the most data entry.

Fast onboarding for Faster ROI

One of the most important considerations for any SMB logistics company when choosing a WMS software provider, is the onboarding process — especially the time to return on investment (ROI). We've made CartonCloud easy to set up, and intuitive to use, meaning you can get started and start seeing returns sooner. 

Why CartonCloud?

CartonCloud is logistics software that streamlines your workflow to let you accomplish more.

With many features to streamline your warehouse, CartonCloud can handle multiple warehouses across the country or internationally, provide historic stock reports at the touch of a button, define location efficiencies in your warehouse, and the web app is tablet friendly - amongst many other defining features.

CartonCloud is a leading warehouse management software, made by logistics people. With the development of CartonCloud, the aim was to build a warehouse management system with a transport management system integrated whilst focusing on automating administration processes, and accounting tasks to speed up cash flow and create total transparency for customers while making it really easy-to-use.

Page updated May 2023

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Streamline your logistics operations today

Streamline your logistics operations today
Oct 23, 2023
May 18, 2023
 min read

Streamline your logistics operations today

Streamline your logistics operations today