Building a paperless warehouse management system blog image

A paperless warehouse management system improves efficiency in your warehouse in many ways, not least by streamlining invoice management, improving customer service, and thereby helping to improve your bottom line. 

Holding on to inefficient, paper-based processes that are prone to loss and error is a common mistake made by many warehouse operators. Manual records can be easily lost or destroyed and the manual entry of data is one of the biggest sources of errors. 

Replacing manual paper-based systems with CartonCloud’s paperless document management is a key step in achieving best practice in modern warehouse management. 

CartonCloud allows a complete end-to-end workflow for paperless operations, where the paperwork is seamlessly handled in the background, providing the familiarity of “getting paperwork signed”, without any of the hassle.

CartonCloud's Paperless Warehouse Management System

Streamlining your workflow is one of the main benefits of a paperless warehouse management system. An end-to-end workflow for paperless operations should incorporate the following features:

Invoices Read In Automatically

CartonCloud has the ability to automatically link PDF documents to their relevant sales order/consignments. It does this by matching the invoice number on the document to the customer reference within CartonCloud (ie: INV-5435). Invoices can be parsed into CartonCloud automatically through email, FTP & web upload. CartonCloud can even link up scanned PDF documents. This means clients no longer need to provide paper copies of their invoices with their orders, removing the need for you to manually sort paperwork.

Copy Invoices From Sales Order to Consignment

CartonCloud has just released the functionality to copy invoice documents from sale orders to their associated consignments. This allows PDF invoice files to be automatically matched to their originating sale order, then transferred to the consignment when it is created. This enables consignments coming from sale orders to be handled the same way as consignments coming straight from imported manifests.

Superimpose Signature on Proof of Delivery

Once the delivery has been completed, and the signature has been captured on the mobile app, the signature can be superimposed on top of the customer’s original PDF invoice document. Customers love this feature, as it provides them with a copy of their invoice, signed. The position and size of the signature and other information can be controlled to ensure it is superimposed in the right place on the invoice.

Combining these features allows a complete end-to-end workflow for paperless operations, where the paperwork is seamlessly handled in the background, providing the familiarity of “getting paperwork signed”, without any of the hassle. With CartonCloud your data has the benefit of being backed-up securely to the cloud and is available online 24/7. 

Why Choose CartonCloud?

CartonCloud, Australia’s best warehouse management software, it’s logistics software made by logistics people. With the development of CartonCloud, the aim was to build a warehouse management system with a transport management system integrated, whilst focusing on automating administration processes, accounting tasks to speed up cash-flow and create total transparency for customers while making it really easy-to-use.

 

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